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Present: Barbara Cockburn (Chair)
Amos Kaye (Vice Chair)
Anne Kaye
Mary Horn
Edward Stirk
Peter Goldthorpe
Lynn Goldthorpe (Secretary)
Darren Rothery
Denise Hudson
Stacey Hudson
1. Apologies
Apologies were received from Mary Smith.
2. Minutes of Meeting Held on 3rd March 2009
The minutes of the meeting held on 3rd March 2009 were accepted as a true record and approved. Signed off Barbara Cockburn Chair.
3. Matters Arising:
a) Health and Safety – Risk Assessment
Risk assessment document prepared and agreed. Risk assessment to be typed and made available to all. Lynn Goldthorpe to have available for next meeting.
b) Health and Safety – Food Hygiene Course
Lynn Goldthorpe and Stacey Hudson attended and passed the Food Hygiene Course, now awaiting certificate for display. As this is voluntary work the course tutor advised that this might be free to both Lynn and Stacey, no invoice has been received yet.
Lynn & Stacey expressed their thanks to the committee for their support in putting both of them through the Food Hygiene Course.
c) Web Site Progress
The Web Site costs approximately £50.00 per annum. The use of the site was discussed and agreed that this could be put to good use if kept up to date. Peter Goldthorpe agreed to place the minutes on the site for now and the matter be discussed again later to seek agreement to continue with the web-site. Lynn Goldthorpe agreed that the fee for Web hosting could be deducted from her personal credit card until further notice.
4. Treasurer’s Report
Darren Rothery Treasurer reported as follows – Small amount received for Hall usage, no expenses claimed, ba
lance standing at £4647.00.
Year end 31st March, 2009 agreed to Independent Audit at a cost of £30.00 to be prepared for April meeting.
5. Booking
Late payment £400.00 has been chased by Barbara Cockburn Chair and should be with us shortly.
Several bookings have been received for the coming months, Flying Club £200.00, Caravan Club 10/4/2009 Friday, Saturday & Sunday, Rockwood Harriers 9th May.
6. Gala/2009 Diary of Events
Hade Edge Gala 12th July, this does not coincide with our chosen date 25th July, 2009.
No joy with Hade Edge equipment to borrow. Lynn Goldthorpe to try Thurgoland Welfare
Committee.
The premises are covered by Licence obtained by Stephen Hargate – Personal Licence No.
BMCPL298. This will cover the selling of Raffle tickets in advance of the Gala.
Pricing for the printing of the raffle tickets - £58.33 for 5,000 tickets – price book x 5 = £1.00.
Lynn Goldthorpe to obtain information on Mountain Rescue and contact.
Raffle prizes agreed – Foxhouse - £20.00 meal, Melville Carr, Cherrydale - Meal, Paul Butchers –
Chicken, Venue Stocksbridge – 2 x Tickets, Stocksbridge Leisure Centre – 2 x Pass Leisure Centre.
Bouncy
Castle – Lynn Goldthorpe to check on Insurance requirements.
Stalls – cover next meeting.
Stalls for consideration
Cake stall, Tombola, Wellie throwing, beat the goalie, Scarecrow making, Sun flower growing,
Coconut shy, Bacon and Egg and plate smashing. Venue Stocksbridge booked Stall.
7. Priority Maintenance Schedule
Peter Goldthorpe has carried out all electrical work in preparation for Electrical safety testing and certificate. Certificate not needed in order to renew insurance for premises; however a condition of the policy is that this is carried out every 5 years. If was agreed to pay invoices for purchase of new lights.
8. Any Other Business
a) Electrical materials cheque issued in the sum of £206.95 to cover cost of materials.
b) Cheque issued to cover cost of renewal of Premises Insurance due 29/4/09 - £478.25.
c) Commercial Waste invoice not received yet.
d) Charity commission requirements discussed and agreed.
e) Outside sign – Peter Goldthorpe to remove letters and arrange new advert.
9. Date and Time of Next Meeting
The next meeting will be held on Tuesday 28th April 2009 at 7.00 p.m. in The Parish Community Centre.
There being no further business, the meeting ended at 8.45 p.m.
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