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DUNFORD PARISH COMMUNITY ASSOCIATION
Minutes of Annual General Meeting Held on Tuesday 6th January 2009
at 7.00 p.m. at Parish Community Centre
Present: Barbara Cockburn
Anne Kaye
Darren Rothery (acting chair)
Amos Kaye
In Attendance: Peter Goldthorpe
Lynn Goldthorpe
Stuart Mosley
Mrs Mosley
Joanne Bishop
Edward Stirk
Gerald Parker
1. Apologies
Apologies were received from Doreen Rothery, Mary Smith and Mary Horn.
2. Minutes of AGM Held on 9th January 2008
The minutes of the AGM held on 9th January 2008 were accepted as a true record amending the year 2007 to 2008 and approved for signing by the Chair.
A copy of the minutes to be forwarded to all new members attending meeting.
3. Accounts for Year Ended 31st March 2008
The accounts for the year ended 31st March 2008 had been issued and formal approval given as being a good year with funds of £4,100.
A copy of the accounts to be forwarded to all new members attending meeting.
4. Secretary
As the previous Secretary had resigned nominations were asked for a new Secretary,
Lynn Goldthorpe nominated, accepted and appointed with immediate effect.
5. Chair’s Statement
The Chair’s statement was read to the meeting. (copy attached)
Due to the lack of support shown for the last dance with only 8 people in attendance, I will be stepping down as Chair with immediate effect.
The Association would like to take this opportunity to Thank Doreen for all her hard work as Chair.
6. Appointment of Officers for the Forthcoming Year
Chair It was proposed by Amos Kaye, seconded by Anne Kaye that:
Mrs Barbara Cockburn be appointed Chair of the Association. The members voted and unanimously agreed to the proposal.
Vice Chair It was proposed by Anne Kaye, seconded by Barbara Cockburn that:
Amos Kaye be appointed as Vice Chair of the Association. The members voted and unanimously agreed to the proposal.
Secretary It was proposed by Anne Kaye, seconded by Barbara Cockburn that:
Lynn Goldthorpe be elected Secretary. The members voted and unanimously agreed to the proposal.
Treasurer It was proposed by Barbara Cockburn, seconded by Anne Kaye, that:
Darren Rothery remain as Treasurer. Darren agreed to remain as Treasurer. The members voted and unanimously agreed to the proposal.
7. Matters Arising:
a) Music festival enquiry by Jacob Hoyle 7th August, same proposal as last year. £100 per day.
b) Forum meeting account remains unpaid cheque was sent to Joan Cook, a further cheque is being sent by the Forum to Barbara Cockburn.
c) Booking European election 4th June, 2009 payment agreed £120.00
d) Keys all given to Barbara Cockburn from Darren.
e) Amos Kaye agreed to be new key holder, keys to be sorted by Barbara Cockburn for Amos Kaye.
f) Keep an eye on field, farmer using field to gain access to his land and making a mess of the field. Brought to the farmers attention.
g) Darren Rothery confirmed as resigned as Trustee. Peter Goldthorpe, Lynn Goldthorpe, Edward Stirk and Joanne Bishop new Trustees.
8. Any other business
Planning and preparation for 2009 Gala needs to commence, meeting to be arranged.
9. Date and Time of Next Meeting
The next meeting will be held on Tuesday 10th February 2009 at 7.00 p.m. in The Parish Community Centre.
The meeting ended at 8.05 p.m. The Chair thanked everyone for their attendance.
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